2021 TES Enhancements

November

11/11/2021 

Public View My List - Retain Courses

An issue was reported regarding the Add/View My List feature in the Public View. If you add a course (or courses) to the List, then used the Search feature, and then hit the "Reset" button (to reset the search) all the selected courses were cleared out.

How it works:

The Search/Reset feature was fixed so that it does not clear out previously selected courses.

For more information regarding the TES Public View, see: The TES Public View

11/8/2021 

Transcript Keys - Multiple Keys

An issue was reported that when attempting to view a transcript key for institutions that provide multiple keys. The keys were not displaying. Instead a message "Resource Not Found" was displaying.

How it works:

When clicking through to the Transcript Key for a school that has multiple keys, the selected key now displays.

For more information regarding Institution Resources - specifically the Transcript Key - see: Institution Resource Information

11/4/2021 

Usage Statistics - Updated Labels

The labels for two statistics in the Usage Statistics meant that they (alphabetically) sorted in an area of the statistics that was not optimal. They were updated to "Course List Report - Print Equivalency Report" and "Course List Report - Export Equivalency Report"

How it works:

All of the "Course List Report" statistics now appear together in the same section of the Usage Statistics.

For more information regarding TES Usage Statistics, see: TES Usage Statistics

11/4/2021 

Accessibility Update to Public View Alpha Index

An issue was reported regarding accessibility issues when utilizing the Alpha Index filter in the Public View. A screen reader would not be able to read the index because it did not remain selected after clicking it. There was also a reference to more columns and rows than actually exist in the display.

How it works:

The alpha selector now remains selected and the correct number of columns and rows are indicated in the Alt Text.

For more information regarding the TES Public View, see: The TES Public View

October

10/6/2021 

Required Fields in User Management

There are four (4) required Contact Information fields in User Management for a User's profile: First Name, Last Name, Job Title, and E-mail address. There was no indication that they were required. Added red asterisks to the required fields.

How it works:

The required Contact Information fields now show with a red asterisk.

For more information regarding the User Management, see: TES User Management

10/4/2021 

"Breadcrumbs" added to Equivalency Explorer

There are four (4) Equivalency Explorer Reports. When selecting one of them, there were no "breadcrumbs" at the top of the page to return to the selection menu.

How it works:

"Breadcrumbs" added.

For more information regarding the Equivalency Explorer, see: Equivalency Explorer

10/1/2021 

Updated Evaluation Task Attachments details

When creating an Evaluation Task in the Evaluation Tracker workflow, you can attach support documents for the evaluator's benefit. The attachments have to be in .pdf format, each one cannot exceed 4Mb in size, and cumulatively the attachments cannot exceed 8Mb in size. This is an increase in size limit and cumulative capacity.

How it works:

The text  Support files (PDF Only < 4MB)” was changed to “Support file (PDF Only < 4MB/File, 8MB Total)”.

For more information regarding the Evaluation Tracker workflow, see: Sample Life of an Evaluation Task

September

9/22/2021 

Re-Open and Delete buttons in All Closed Evaluations Queue

The Re-Open and Delete features in the All Closed Evaluations Queue were available to all staff with the Evaluation Tracker User Right.

How it works:

These features were restricted to only staff with Evaluation Tracker AND Equivalency Manager User Rights.

For more information regarding TES User Rights, see: TES User Rights and Permissions

9/22/2021 

Course Change Explorer Reports

The Course Change Explorer allows you to compare two catalogs for the same institution to identify Changed, Dropped, and Added Courses. A user requested that we add a column showing the units for the courses that appear in these lists.

How it works:

A "Units" column was added to all three reports.

For more information regarding the Course Change Explorer, see: TES Course Change Explorer

9/8/2021 

Course Units

There are many lists of courses in various places within TES. We received a client request to add units to those lists.

How it works:

Added units in parentheses to the following lists of courses:

  • Equivalency Finder
  • Public View
  • Groups
  • Group Reports
  • Equivalency Manager
  • Equivalency Explorer
  • Equivalency Batch Editor

July

7/28/2021 

Shared Catalog Popup

The Shared Catalog view was modified to display a popup window that lists all the schools that share a catalog.

How it works:

Clicking the view link in Course Finder will display the schools that share a catalog.

For more information regarding the Course Finder, see: TES Course Finder

7/16/2021 

Moved Course Tag Abbreviation in front of Group Name

When applying a Course Tag to a course the list was organized by Group (Tag) Name.

How it works:

The Group (Tag) Abbreviation was moved in front of the Group (Tag) Name to provide a more logical sort order.

For more information regarding Course Tags, see: TES Course Tags

Added Transfer Institution and Transfer Course to Evaluation Tracker E-mail Messages, added user comments, added >2 days, and fixed Send E-Mail Reminder

When creating an Evaluation Task in the Evaluation Tracker workflow, an e-mail alert can be sent each step of the way. The e-mail message simply mentioned that "A course evaluation task(s) has been assigned to your queue." It was static text that could not be updated. The "youngest" e-mail reminder is >5 days. The e-mail reminder button was disabled, unexpectedly.

How it works:

This enhancement added both the Transfer institution as well as the transfer course(s) that comprise the evaluation task. A comment box was also added so that the Evaluation Task creator can add comments to the Evaluation Tracker alert. Added a filter for evaluation tasks that are older than 2 days. The e-mail reminder "Send" button was fixed.

For more information regarding the Evaluation Tracker, see: Sample Life of an Evaluation Task

7/8/2021 

Removed confusing text from Need More Information e-mail alert

When an evaluator requests more information for an evaluation task, the e-mail alert includes the test "A course evaluation task has been denied."

How it works:

This (confusing) text was removed from the "Need More Information" e-mail alert.

For more information regarding the Evaluation Tracker, see: Sample Life of an Evaluation Task

June

6/24/2021 

Accessibility Update to Public View

Multiple issues were reported regarding accessibility issues when utilizing the TES Public View. 

How it works:

All reported issues have been addressed.

For more information regarding the TES Public View, see: The TES Public View

Missing Degree Levels (Institution Profile)

There were missing degree levels in the Institution Profile for a number of institutions. 

How it works:

The data was refreshed from NCES.ED.GOV.

For more information regarding the Institution Profile information that is available in TES, see: Institution Profile (U.S. Schools, only)

User Rights Support link broken

As part of the process during our migration from our previous documentation host to our current documentation host, the User Rights link was not correctly updated. 

How it works:

The link has been fixed.

For more information regarding TES User Rights, see: TES User Rights and Permissions
For more information regarding TES Support, see: TES Support

6/10/2021 

Update to Externally Generated Evaluation Tasks

The uAchieve 5.0 release (Spr. 2022) includes an interface to TES to facilitate equivalency evaluation. 

How it works:

Added uAchieve as a Creator/Assignee for externally generated evaluation tasks.

May

5/19/2021 

Update to Equivalency Explorer Usage Statistics Labels

The labels for the Equivalency Explorer features in the Usage Statistics were inconsistent and some were difficult to understand. 

How it works:

Added/updated the Usage Statistics labels to improve consistency:

Label Status
Equivalency Explorer – Reciprocal New
Equivalency Explorer – Reciprocal Create EQ New
Equivalency Explorer – Course Title Match Updated
Equivalency Explorer – Course Title Match Create EQ New
Equivalency Explorer – Course Code Match Updated
Equivalency Explorer – Course Code Match Create EQ New
Equivalency Explorer – Course Tag Audit New
Equivalency Explorer – Course Tag Audit Create EQ New

For more information regarding the TES Usage Statistics, see: Usage Statistics

5/17/2021 

Update to Public View Usage Statistics

The Usage Statistics did not include Public View statistics. 

How it works:

Added/updated the Usage Statistics to include Public View statistics:

Label Status
Public View – View Institution List
New
Public View – Search for Institution (Usage Detail – search term) New
Public View – Alpha Institution List (Usage Detail alpha char) New
Public View – View Equivalency List (Usage Detail – send inst id) New
Public View – View Equivalency Detail (Usage Detail – EQ id)  New
Public View – Search for Equivalency (Usage Detail – send inst id) New
Public View – Add Equivalency to My List New

For more information regarding the TES Usage Statistics, see: Usage Statistics

5/11/2021 

Updated several links/text

Updated the link to the Cookies Support article. 
Update the Footer Accessibility link.
Updated the agreement date for the Terms of Use.

Specific Institution Public View

The Public View, as supplied by CollegeSource, only supports linking to an aggregate view. A user asked if we could add support to link to a list of equivalencies to a specific institution.

How it works:

Each institution page in the Public View now has a unique URL, so you can link directly to the equivalencies from a specific institution.

For more information regarding the TES Public View, see: The TES Public View

April

4/7/2021 

Bug fix for Equivalency Explorer - Course Code Match

The Equivalency Explorer - Course Code Match was not returning matching course codes.

How it works:

Course Code Match report was fixed to display courses with matching course codes.

For more information regarding the Equivalency Explorer - Course Code Match report, see: The TES Equivalency Explorer - Course Code Match Report

March

3/24/2021 

Increase record limit for Equivalency Batch Editor - EQ Search to 2000 records

The Equivalency Batch Editor - EQ Search feature was limited to editing 1000 records. Selections of more than 1000 records would result in the Batch Edit, Batch Delete, Export to Word, and Export to Excel being disabled.

How it works:

Increased the threshold to 2000 records.

For more information regarding the Equivalency Batch Editor, see: The TES Equivalency Batch Editor

3/22/2021 

Update to Evaluation Tracker Usage Statistics

Evaluation tasks that posted to an equivalency were not being separately tracked. 

How it works:

Added the POSTED EQ Usage Statistic.

For more information regarding the TES Usage Statistics, see: Usage Statistics

3/5/2021 

Public View FROM E-Mail

The Public View FROM E-mail address set to tes@collegesource.com. (Ultimately changed to user e-mail, 1/22/2022.)

For more information regarding the TES Public View, see: The TES Public View

February

2/5/2021 

Added three columns to the Evaluation Tracker Statistics Report

Added CLOSED, AVERAGE DAYS, and MEDIAN to the Evaluation Tracker Statistics Report.

For more information regarding the TES Usage Statistics, see: Usage Statistics

January

1/27/2021 

Added new Evaluation Tracker Statistics

Added Median Turn Around and Active Day Average to the Evaluation Tracker statistics. The prior Evaluation Tracker statistics are still available through a link in the bottom-right of the screen.

For more information regarding the TES Usage Statistics, see: Usage Statistics

1/27/2021 

EQ Search by keyword changes

  • Added additional checkbox “Course Titles Only” to switch between search title and description or just title only.
  • Showed “Search Results” on page load (by default) instead.
  • Added on-selected-index-changed event (radio button list) and on-checked-changed event (checkboxes) to show “Search Results” without clicking [Search] button.
  • Replaced alert text message “There are no course records found.” with “No records found. The search criteria in the form above did not return any records. Please modify search criteria and try again.”