Institutions Resource Information

When you receive a transcript (or you are simply evaluating courses) from a school you have never evaluated before, how do you determine whether you should accept the credit from them? Do you first need to determine if you should accept credit from the institution to begin with (accreditation)? How do you figure out what the grade codes mean for a student on their transcript (what does "X" mean? What does "Z" mean? WHAT does "ZX" mean?) Do you need to see what an institution's repeat or forgiveness policy is? Where can I find answers to these question?

TES provides resources to help you answer all these questions, and more. The Institution Profile has calendar system, Carnegie Class, and Accreditation data. The transcript key shows the grade definitions and all of the other information that an institution adds to the back of the official transcript. The cover-to-cover catalog is a full .pdf of the official catalog, with all of its' attendant information. Anything else that you need is most likely available at the institution's website, and we link you straight to it - no need to search for the school's URL

Institution Profile (U.S. Schools Only)

Click the "View institution profile" icon to access the official profile for the selected institution. This information is pulled from reliable sources, such as the Office of Postsecondary Education and the National Center for Education Statistics, and is updated every year.

  • The official address, primary phone number, degree levels, calendar system, headcount, Carnegie class, OPE ID number, CEEB Code, PESC GEO Code, and institutional and specialized accreditations are listed on this page.

  • With respect to the accreditation information in this example in particular, you can see the following sections (not all institutions will have all of the same sections/information available):
    • Institutional Accreditation (including a link to the school's website as well as a link to the OPE's database of accredited postsecondary institutions and programs)
    • Programmatic Accreditation
    • Internship / Residency Accreditations
  • Accreditation Terms:
    • Accredited – Institutions and/or programs that request an agency's evaluation and that meet an agency's criteria are then "accredited" by that agency.
    • Expired – Accreditation for the institution has expired.
    • Pre-Accredited – The status of public recognition that an accrediting agency grants to an institution or program for a limited period of time that signifies the agency has determined that the institution or program is progressing towards accreditation and is likely to gain accreditation before the expiration of that limited period of time.
    • Probation – A public status signifying that conditions at an accredited institution jeopardize its ability to meet the Criteria for Accreditation. Only the Commission’s Board of Trustees, acting on a recommendation by an evaluation team, the Commission’s president, or a committee of peer reviewers, can place an institution on probation. The institution must provide clear evidence of its progress toward ameliorating those conditions at its next comprehensive evaluation. The maximum period of probation is two years.
    • Resigned – Denotes an institution or program that voluntarily withdrew its recognition as an accredited institution or program.
    • Terminated – The status of an institution or program that an agency no longer accredits.

The Transfer Institution’s Website

The globe icon will open another tab in your browser that will display the institution’s website. If there is any information that you need to research at the institution’s website, this is a direct link so that you don’t have to search for the institution’s URL (website) address.

Transcript Key

The transcript key icon is used to open another tab in your browser with the institution’s transcript key (aka transcript legend or backing sheet). This key provides grading information, course levels, accreditation, etc. The transcript key is produced by the institution and will be updated in TES as changes are provided.

Note: Has your institution updated their Transcript Key recently due to Covid-related or any other grading policy changes? If so, please send us your most recent. Upload Transcript Key.

PDF Catalogs

You can access the institution’s course information at the Institution page (Course Finder 2). You can either select a data set or a full catalog. Data sets normally date back to 1994. Older catalogs might be listed in the catalog list. Use the drop-down menu to select the catalog year desired.

  • Let’s take a look at the Course Finder page once you have selected a specific institution (Course Finder 2).

  • Select a catalog from this page (or any time you see the Adobe icon).

  • A .pdf of the catalog will open in a window of its’ own.

  • All catalogs are copyrighted.

  • Feel free to peruse the .pdf version of the catalog.
    • Reproducing the catalog, either in part or in total, is prohibited and violates the TES User license Terms of Use.
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