2020 TES Enhancements

December

12/16/2020 

Shared (Catalog) Column added to Institution List in Course Finder

Many Institutions share a catalog across multiple campuses. Campuses are added to TES if they have a separate IPEDS ID. For those that share a catalog, TES treats all the courses as identical across all the campuses. Creating an equivalency in one campus creates an equivalency in all campuses. Previously there wasn't any indication that campuses shared a catalog.

How it works:

Users searching for a school in Course Finder will now see a Shared column in the list of results. A check that appears in the Shared column indicates that the institution shares a catalog with one or more other campuses or institutions.

For more information regarding Course Finder see: Course Finder

November

11/17/2020 

Custom CSS in the Public View

The CSS (Cascading Style Sheet) controls how your Public View will display. It covers the appearance of the font, colors, shading, etc. It does not change the content that is displayed.

How it works:

Included code that was blocking the importing of custom fonts was identified in the CSS and removed.

For more information regarding the TES Public View see: TES Public View

11/13/2020 

User-Added Course Migration

The User-Added Course Migration feature allows institutions that have added User-Added Courses and/or Departments to migrate (copy) them to another data set. This makes it easier to have a set of User-Added Courses available in each data set.

How it works:

An issue was identified where the Migration was being blocked and the User-Added Course display was incorrect. The issue was identified and fixed.

For more information regarding User-Added Course Migration, see: User-Added Course Migration

11/5/2020 

TES Messaging and Cookies

In order to allow a user to remain "logged in" beyond the 5-minute timeout in TES, cookies identify what feature you are on in TES. If you do not have cookies enabled, you could run into an issue where you are unable to log in to TES. Instead, you may get a message similar to "User is already logged in. Please wait 5 minutes and try again." But the 5 minutes never expire. 
Additionally, one of the resources that is available for many schools in TES is a copy of the Transcript Key. Many changes, potentially related to COVID, have affected grade policy and current Transcript Keys may be outdated.

How it works:

A message was added to the Login page that describes the need for cookies to be enabled and points to a knowledge-base document that describes how to enable them in a variety of browsers.

We also moved the request to upload a Transcript Key from the TES login page to the TES Landing page.

October

10/16/2020 

Public View - Display Mode = OFF

TES Administrators have the ability to turn off the display of the Public View. This alleviates the reliance on the institution Webmaster to display or remove the display of the TES Public View - particularly in times when a major curriculum change is being undertaken.

How it works:

We noticed that when the display was set to OFF, the "Question? Send us an e-mail:" message was still displaying. This update fixed that so it does not display and also updated the message from "Page not available at this time" to simply, "Page not available."

For more information regarding the TES Public View see: The TES Public View

10/15/2020 

User-Added Courses

User-Added Courses (and Departments) allow the TES user to identify components in an equivalency that might not be actual courses in your catalog. If you add a User-Added Course and then want to remove it, that is also possible.

How it works:

An error was identified that was not allowing User-Added Courses to be deleted. It was fixed in this update.

For more information regarding deleting User-Added Courses see: Changing or Deleting User-Added Courses

10/12/2020 

Equivalency Batch Editor > Health Check

The Health Check feature in the Equivalency Batch Editor allows TES users that are storing their equivalencies in TES to identify changes to the equivalent or home courses. There are three: Course Not Found in Your Most Recent Catalog, Title Change, and Units Change. 

How it works:

An error was identified where equivalencies that had already been updated were still displayed in the Health Check list(s). It was fixed in this update.

For more information regarding the Equivalency Batch Editor > Health Check, see: Health Check

10/8/2020 

Course Change Explorer, User-Added Course 

The Course Change Explorer allows TES users to identify changes to the equivalent courses. There are three: Changed courses, Dropped courses, and Added Courses. There is a column (EQ?) in the Course Change Explorer reports that allows institutions that are storing equivalencies in TES to sort the list of courses by whether the institution has a defined equivalency to that course or not.
User-Added Courses (UACs) can be added to TES. They can also be deleted. An error was reported where UACs were not being deleted, correctly.

How it works:

The default sort order for the EQ? column was ASC, meaning the "No" values would sort above the "Yes" values. This was updated to sort "Yes" values first. User-Added Course deletes were fixed.

For more information regarding the Search > Course Change Explorer feature, see: Course Change Explorer
For more information regarding the Match > User-Added Courses feature, see: Changing or Deleting User-Added Courses

September

9/18/2020 

Equivalency Explorer: Course Code Match

The Equivalency Explorer Reports in TES allow users to search for potential equivalencies proactively, rather than just always reacting to student transcript submissions. The Course Code Match Explorer report allows you to compare your catalog to another school's catalog and identifies all of the courses with the same course codes (Eg. ENG 101 = ENG 101).

How it works:

An option was added to this report to allow users to "IGNORE CHARACTERS (*, -, ~, #, +, /)" in course codes.

For more information regarding the Equivalency Explorer Reports, see: The Equivalency Explorer Reports

9/17/2020 

Evaluation Tracker Workflow - Attach Support Files

The Evaluation Tracker Workflow is a built-in evaluation feature in TES. One of the resources that you can provide to your evaluators is one or more support files.

How it works:

A bug was identified that required attachments to follow an undisclosed case sensitivity. This was removed.

For more information regarding the Evaluation Tracker Workflow, see: The Evaluation Tracker Workflow

9/15/2020 

Evaluation Tracker Workflow

The Evaluation Tracker Workflow is a built-in evaluation feature in TES. You are able to send E-mail alerts to the recipient at each stage in the process.

How it works:

A request was made to include the Transfer Institution and Course(s) in the text of the E-Mail Alert. This was added. Additionally, a bug was identified that the "Reset" button in the Search of the All Open Evaluations and All Closed Evaluations queues is not working correctly. This was fixed.

For more information regarding the Evaluation Tracker Workflow, see: The Evaluation Tracker Workflow

9/10/2020 

Evaluation Tracker Workflow, Course Details

The Evaluation Tracker Workflow is a built-in evaluation feature in TES. All the queues (My Evaluations>Created by Me, My Evaluations>Assigned to Me, All Open Evaluations, and All Closed Evaluations) are searchable. The All Closed Evaluations queue search feature includes a parameter to filter the results for evaluations that resulted in an EQ (Yes), the did not result in an EQ (No), or no preference (Both). It currently defaults to "No" because that is the first one from left to right.
Course details are included so that evaluators can see the full course description and all details that are typically provided in official catalogs. Course details include Lecture Hours and Lab Hours.

How it works:

The "Resulted in EQ?" parameter default was changed from "No" to "Both".

An additional field, labeled "Other Hours" has been added to everywhere in TES that course details display (if provided by the catalog information from the school).

For more information regarding the Evaluation Tracker Workflow, see: The Evaluation Tracker Workflow
For more information regarding Course Details, see: Course Finder

July

07/6/2020 

Course Finder Department Course Offerings, Name format

The Course Finder provides access to the Millions of Courses that we have in TES. The details include Course Code, Title, Units, Description, Department, and many more details.
Throughout TES there are many instances where staff accounts are displayed/listed.

How it works:

A Department Sequence pop-up was added to the Department Course information, providing access to the list/sequence of courses offered by the department.

Changed the name display to follow NameLast, NameFirst convention. Sort order is by NameLast and then by NameFirst.

For more information regarding Course Details, see: Course Finder

June

06/17/2020 

Course Finder

The Course Finder provides access to the Millions of Courses that we have in TES. Enter keywords or the name of the institution in the INSTITUTION SEARCH: box.

How it works:

The INSTITUTION SEARCH box now has the focus as soon as you open Course Finder, so you can just start typing the keywords. 

For more information regarding Course Details, see: Course Finder

May

05/5/2020 

Course List Report

The Course List Report allows you to create a list of courses. The Courses can be from one or multiple institutions, from one or multiple catalog years, and from one or multiple Departments.

How it works:

When adding courses to a Course List, the ADD COURSE pop-up would remain fixed in front of the page, making it difficult to see what course(s) had already been selected. This enhancement made the pop-up draggable/moveable so that it can be moved out of the way of the list you are creating. 

For more information regarding Course Details, see: Course List Report

April

04/17/2020 

Batch Delete Equivalencies in Batch Editor EQ Search

For TES Administrators who need to do a massive clean-up of equivalencies stored in TES, the option was added to batch delete equivalencies using the equivalency batch editor.

How it works:

Users with both TES Administrator and EQ Manager Rights have the ability to access a batch delete option in the EQ search feature in the Equivalency Batch editor. Users can delete up to 1,000 equivalencies at a time.  We added this limit to make sure someone doesn't accidentally delete too many equivalencies at once.

For more information regarding Equivalency Batch Editor see: The Equivalency Batch Editor

March

03/03/2020 

Ability to Delete Closed Evaluation Tasks

Users can now delete evaluation tasks that did not result in an equivalency or have had the corresponding equivalency deleted.

How it works: 

In the All Closed Evaluations queue, users can now delete evaluation tasks that were done in testing, did not result in an equivalency or has had the resulting equivalency deleted.

For more information regarding the All Closed Evaluations queue see: All Closed Evaluations

Update to Evaluation Tracker Reminder E-mail

Added the option to include a custom message when sending an Evaluation Tracker Reminder e-mail.

How it Works:

When sending out an Evaluation Tracker Reminder Email, users can now include a custom message to send to the user.  

For more information see:  Send E-mail Reminders

Added Indicator on EQ Manager for Group and Group Reports

Added a sortable indicator on Equivalency Manager to show if there are any group and group reports built to that institution.

How it Works:

Users with Equivalency Manager rights can now navigate to Equivalency Manager and now see a check box to indicate which institutions have groups and group reports without having to detail into the institution.  These columns are also sortable, so users can now easily see the number of institutions with groups and group reports.  

For more information see: The Equivalency Manager

February

02/25/2020 

Search by Institution Code

When looking for an institution in Course Finder you have several options.  Prior to this enhancement, you had the ability to search based on full/partial name or an abbreviation. Now you can also search by IPEDS, CEEB, ACE, ACT, FICE, or OPEID.

How it works:  

On Course Finder 1 you can now search for an institution by any of the following codes: IPEDS, CEEB, ACE, ACT, FICE, or OPEID. So if you were looking for San Diego State University you could use anything from the table below. 

Note: Please be careful when using this search parameter. As you can see above the CEEB code for SDSU is the same as the ACE/ACT code for UW-Superior. You do need to "know" which school you are hoping to find when searching by Identifier IDs.

For more information regarding Course Details, see: Course Finder

Data set and Catalog Columns Added to Course Finder Institution List

The Course Finder allows you to select an incoming transfer institution in order to search for courses. Prior to this update, you would have to click into the institution in order to see if there were any (full) catalogs and/or data sets available for the institution.

How it works:  

This update added two columns to the list of institutions that display after your initial keyword search: 

  • DATASET - A check in this column indicates that we have data sets for this institution
  • CATALOG - A check in this column indicates that we have full .pdf catalogs for this institution

This is particularly helpful when looking at International Institutions.

For more information regarding Course Details, see: Course Finder