User Added Courses

This article provides an overview of the User Added Course functionality in TES®.

What Are User Added Courses?

Course curriculum does not always align to the point where institutions may consider classes equivalent in transfer. Institution policy may also be such that not all coursework may transfer to an institution because of its level or content. User Added Courses allow institutions to add departments and courses that do not already exist in TES course data sets for use in evaluation. These provide institutions a means to communicate that courses will transfer as:

• Electives;
• Meeting liberal/general education requirements; or
• Satisfying class-standing requirements.

Additionally, User Added Courses can be used to:

• Communicate that in instances where an equivalent course carries less credit than the transfer course, all of the credit will transfer.
• Communicate that courses do not transfer to an institution because of level or content.
• Create evaluation tasks for/equivalencies to courses not found in existing TES course data sets.
• Create evaluation tasks for/equivalencies to courses at institutions without course data sets in TES.

Institutions can create User Added Institutions, Data Sets, Departments, and Courses as needed. It is important to note that CollegeSource will not validate User Added Courses and their contents and will not consolidate/reconcile user added data if it currently exists in or is later added to TES course data sets.

User Added Courses are only available for use by the institution that created them. Equivalencies utilizing these courses are visible within the TES Public View; equivalencies made to User Added Home Courses are visible within Transferology®. 

Create and Manage User Added Courses

Individuals with the CREATE EQ user right can create and manage User Added Courses in TES. User Added Courses are managed at the course data set level, similar to traditional data sets.

To navigate to User Added Courses:

1. Go to Match.
2. Select User Added Courses.

Users will be prompted to select the type of data to manage: Home Data or Transfer Data.

User Added Home Courses

To create and manage User Added Home Departments and Courses, toggle the Home Data radio button (default) and select Submit. 

Utilize the articles below for further assistance: 

User Added Transfer Courses

To create and manage User Added Transfer Institutions, Data Sets, Departments, and Courses, toggle the Transfer Data radio button and select Submit. 

Utilize the articles below for further assistance: