Adding a User-Added Home Course

The User-Added Home Course feature allows you to add courses to your TES data sets that don’t actually exist in your catalog. These pseudo-courses or placeholder courses can then be assigned as targets in evaluation tasks and/or equivalencies. User-Added Home Courses are added at the data set (catalog year) level and are associated with that catalog year. User-Added Home Courses can be migrated from data set to data set so that they are available in each one, or you can just add them to a particular data set. If they are added to a particular data set, they can still be added as a target in an evaluation task or an equivalency by taking advantage of the Cross-Data Set (or multi-edition) functionality that now exists in TES 4.0.

User-Added Home Courses must also be tied to a department. Elective User-Added Home Courses can be added to all of your departments. General Education User-Added Home Courses can be added to single, or multiple departments. Individual User-Added Home Courses can be added to single departments - existing departments or User-Added Home Departments. In this article, you will find the information for:

  • Adding a single user-added home course
  • Adding a "batch" of user-added home courses (scroll to the end of the "single" topic)

Adding a Single User-Added Home Course

  • To add User-Added Home Courses to your TES data set, first, select the data set you want to add it to.

  • Click the +Add Course button.

  • Check the appropriate Department box(es) to add courses to them.
    The list contains a column that displays the number of User-Added Home Courses that already exist in that department, as well as a column that may contain an indicator that the Department itself is User-Added.

  • You may need to scroll down to find the department(s) you are looking for.

  • Click the Next button.

  • Add the desired fields and click the Create button.

  • Click the Done button to return to the main User-Added Home Course screen.
  • Select the data set and select the department to view/edit the User-Added Home Course(s).

Best-practice suggests that the Course code follow the format of your catalog courses without appearing to be an actual course. Methods of achieving this include adding characters that wouldn’t otherwise appear in your actual course codes; such as 1XX, 1**, 1++, +++, ***, XXXX, etc.

Checking the Apply Department Abbreviation checkbox will add the department code to the Course when it appears in the list of User-Added Courses and when it appears in the department lists throughout TES.

It is beneficial to keep in mind that you do not articulate any credit to the student’s record in TES – equivalencies in TES are just about communicating transferability. Leaving many of the optional fields empty allows you to assign it as a transfer equivalent to incoming courses of widely varying credit. Specifying units, for example, would then require you to add a course for every possible credit level of the incoming course(s). In other words, if you are accepting the course as an elective, and you specify it as 3 units/credits, you would then need a separate 4 units/credits version of the User-Added Course to accept a 4 unit/credit elective, a 5 units/credits version of the User-Added Course to accept a 5 unit/credit elective, and so on for every potential credit level. Leaving the Units empty allows you to use the same User- Added Course as a target for any incoming elective course, regardless of units/credits.

Adding a "Batch" of User-Added Home Courses

You can also add User-Added Home Courses to multiple (or even all) of the departments in your data set in one step. For example, if you want to add a 100-level elective to each department, check all the departments and then add the course. You can then repeat the process to add 200-, 300-, and/or 400-level electives to all of the departments in your dataset.

  • Select the appropriate data set.
  • Click the +Add Course button.

  • Check the "check all" Department checkbox at the top of the department list.

  • Click the Next button.

  • Type in the desired information. This will create the 100-Level course for each of the departments in your dataset (including your User-Added Home Departments). In the example above, notice the message "You will be adding 120 courses". Once all of these courses are added, any change to title, description, etc. would have to be made to each course, so be careful to add them correctly.
  • Add the desired fields and click the Create button.

  • Now repeat for 200-Level, 300-Level, and so on.
  • If you want courses for most of your Departments, but not all, you can use the check all checkbox to preselect them all and then just uncheck the ones that you don’t want to create the course in.
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