Using the Public View

This article provides an introduction to the TES® Public View. TES Administrators can configure and deploy a Public View on behalf of the institution to communicate transfer information to the public.

Benefits of the TES Public View

The TES Public View allows institutions to share transfer evaluation decisions, articulation agreements,  and transfer guides with the public. This can help colleges and universities better reach:

  • Prospective students and families.
  • Transfer counselors at partner institutions; and
  • High school guidance counselors at institutions that offer dual enrollment credit.

The Public View can also be used to communicate information internally to:

  • Staff whom the institution would rather not grant access to TES®; and
  • Current students at the institution who are interested in taking summer classes at other colleges or universities.

How the Public View Works

TES® Administrators are in charge of setting up and customizing the institution's Public View. Each subscribing institution is given a unique URL for the Public View that can be shared or embedded behind a text or graphic on a website. Individuals who access the link will be taken to the institution’s Public View. Once there, the person will see:

  • The institution name.
  • Customized messaging entered by the institution (optional).
  • Transfer resources provided by the institution (optional).
  • A listing of institutions for which the college or university has defined equivalencies, displayed alphabetically.
    • If Groups and Group Reports are publicly available, these will be located on the right as GUIDES.

Example of Public View. Callout illustrates the area in which customized messaging would appear.

Transfer Equivalencies

Visitors to the college or university's Public View can find transfer information by searching for an institution via the INSTITUTION SEARCH, A-Z INDEX search, or scrolling through the list of institutions within the browser window. 

Callouts illustrate location of Institution Search box and A through Z Index.

Select the hyperlinked institution name to be taken to its equivalency list:

Callout of hyperlinked institution name - Alabama A&M University

Equivalency List.  Fields include transfer institution name, home institution, Note, Begin, and End. Search, Reset, and Add slash View My List buttons display towards the top right.

From here, users can select the hyperlinked transfer course and be taken into the EQUIVALENCY DETAIL pop-up. The transfer institution name and course description will appear alongside those of the home institution, in addition to the following information:

Equivalency Detail  pop-up as described.

Field Description

First day on which the equivalency is effective 

Format: (MM/DD/YYYY) 

If no Begin Date is entered, the equivalency is considered effective from the “beginning of time” (or at least since the course was created) 


Last day on which the equivalency is effective  

Format: (MM/DD/YYYY) 

If no End Date is entered, the equivalency is considered effective into the future

NOTE Institution-supplied note; generally, conveys details about the transfer evaluations

Users looking to quickly locate a course evaluation can select the Search button to be taken to the EQUIVALENCY SEARCH box:

Equivalency Search pop-up, as described below.

Field Description/Instructions
EQ Status

Toggle the radio button corresponding to the type of equivalencies to be returned in the search


Those equivalencies which have a Begin Date that has passed, but an End Date that has not yet occurred


Those equivalencies which have a Begin Date in the future, or an End Date that has already passed

For example, an equivalency with a Begin Date of tomorrow would be considered In-Active


Equivalencies with any or no Begin Date and End Date

Course Code

Course identifier (often structured as subject + number) 

Transfer Course

Transfer institution course identifier

Equivalent Course

Home institution course identifier


Search results will include both the Transfer Course and Equivalent Course codes

(input full or partial code, and toggle the radio button)   

Records Per Page

Number of equivalencies displayed on the page

(select from the drop-down: 25, 50, 100, 200)

Sort List By

Arrange results in descending order 

(select from the drop-down: Transfer Course, Equivalent Course, Begin Date, End Date )

Add/View My List

Users can create a temporary list of equivalencies, which can be emailed or exported:

  1. Select the checkbox next to the course(s) to be added to the list.
  2. Select +Add/View My List.
    • The MY LIST pop-up will appear.
  3. Select the Email button to email the equivalency details:
    • Within the pop-up, supply the user email, send-to email, and body text.
    • Select Send.
  4. Select the Export to excel button.

If a course was added in error, select the Delete course equivalency from my list button (recycling can) to remove the course from MY LIST.

Callouts illustrate the steps for creating a temporary list of equivalencies as described above.

The user’s list will be retained as long as any tab in the browser is kept open. Closing the MY LIST pop-up does not delete the list, but it will no longer be available once the browser is closed.

Transfer Guides

Users who select the GUIDES hyperlink to the right of an institution name will see all the Group Reports displayed for that institution.

To view a guide, select the hyperlinked EQ GROUP REPORT name.

Callout points to EQ GROUP REPORT name.

Visitors have the option to email or print a copy of the guides:

Callout illustrates the location of the Send email and Print group report buttons

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