2018 TES Enhancements

01/15/2018 Evaluation Tracker Email Notification Function Enhancement

The option to send an email notification has been added to all options in the evaluation workflow where a task gets re-assigned to another user.

Users had previously only been able to send an email notification when a user created, approved an evaluation task.  We have now expanded this functionality to included the Denials and Need More Information tasks as while.  All email notifications are controlled by the default setting on the Evaluation Workflow Settingspage on the manage tab.  

01/15/2018 Added Option to Add Comment to Batch Re-assign

A comment field was added to the batch re-assign function in the all open evaluation queue.

This allows users to add a comment in the evaluation log file as to why the tasks were re-assigned.  This enhancement makes the batch re-assign function have the same functionality as the normal re-assign function in the evaluation workflow.  

For more information on batch re-assigning see: Re-Assign an Open Evaluation

01/24/2018 Updated Catalog and Transcript Viewer

CollegeSource has updated is catalog viewer to provide a few new features.
  • Users can now use wild card expressions to search the catalog. This means you can use regular expressions to search within a catalog.  
  • When selecting text a pop-up will automatically appear with an option to copy that text to your computers clipbard to make copying and pasting easier.
  • Enhanced mobile support

The transcript viewer was update to be a full page document and the search option was moved to the top menu bar. 

If you are experiencing issue with viewing catalog, your internet browser is most likely the culprit.  Many browsers cache the code used for a website to help speed up the site loading time the next time you visit that site.  Since we changed the code the browser is getting confused.  Luckily there is an easy fix.  All you have to do is clear the browser cache.  Here are some links for popular internet browsers: Chrome, Firefox, Internet Explorer, Edge, and Safari.

02/09/2018 User Added Home Course Redesign

The User Added Home Courses screen in TES has been updated to look and function more like the rest of the standard drop departmental drop down menus in TES.

When a user navigates to the User Added Home Courses screen in TES, they are now see a catalog dropdown menu and a departmental drop down menu.  The departmental drop down menu defaults to the latest edition and the departmental drop down menu defaults to the alphabetically first department.  

The departmental drop-down is alphabetized, this means any user added departments will appear mixed in the list with the other departments.  You can tell its is a user added department after it is selected because a edit button will appear to the left of the departmental drop down.  

When adding/editing a user added department a check is preformed to prevent duplication in Department Name and/or Abbreviation.

When adding/editing a user added course a check is preformed to prevent duplication in the Course Code.

For more information regarding User Added Home Courses see: User-Added Courses

06/05/2018 User Added Send Courses

With this feature, you can add institutions, catalogs (data sets), departments, and/or courses to your TES data set that don’t actually exist in TES currently. For example, if you see a course on a student's transcript that you can't find in an official catalog for the institution, you can add it! If you want to define equivalencies to an institution that doesn't appear in TES, you can do that, too!

For more information regarding this feature see: User-Added Send Courses

Also the feature formerly known as User-Added Courses is now being referred to as User Added Home Courses.  

06/27/2018 Update to Public and Private Note Indicator in Equivalency Manager

We changed the icons associated with notes in Equivalency Manager help aid in the identification of the type of note associated with an equivalency.

Prior to this change, user had to guess what type of note was associated with an equivalencies. For both public and private notes a blue check box would appear and a user would have to click into an equivalency to see what that note was indicating.  

Now, the check box only indicates a public note.  For private notes a explanation point will display.  For equivalencies with both a public and private note both icons will display.  Example of New Icon Display.

This change has been applied to Equivalency Manager, Equivalency Batch Editor - Equivalency Search, and Equivalency Batch Editor - Health Check Report.

08/01/2018 Group Reports Update

In an effort to standardize the features of Group Reports in TES the ability to send PDF versions via email and to show public notes were add in Equivalency Finder and in the Public View.

Ability to Send Group Report as PDF

The ability to send a group report as a PDF or as embedded HTML has existed in Equivalency Manager since TES 4.0.  With this enhancement we added these features to Equivalency Explorer and Public View. This also allows users who are using TES Group Reports in Transferology as Group Reports
Equivalency Finder

Using the Public View

11/15/2018 TES Equivalency Export Gets New Institution Identifier Codes

Beginning 11/15/2018, TES administrators will be able to take advantage of an enhanced equivalency export. In this new export format, we are going to allow TES administrators to choose up to three (3) sets of institutional identifiers to be included in their export file. These identifiers are OPEID, IPEDS, and CEEB. As shown in the following screenshot, we are adding three checkboxes for these codes. These codes will appear after the “SendInstitutionCountry” column in the report.

In case you were wondering, CollegeSource collects and updates the OPEID, CEEB, and IPEDS code changes annually. We will not be adding any User-Added CEEB codes to our database, so if you have created “custom” CEEB codes at your institution, we recommend you use a secondary identifier to try to match those institutions.

For more information on the Export Feature see: Export Options

11/19/2018 Export List of Users

On 11/19/2018 TES Administrators gained the ability to export a list of all of their active users for their account.

This should hopefully provide an additional of maintaining your users as this list could be compared to a list of active employees at your institution.  It will also be helpful in helping to determine what users have what rights.  

For more information see: Export a List of Users