2017 TES Enhancements

October

10/13/2017 

Public View Updates

TES 4.0 introduced a whole new Public View.  For details on what needs to be updated see below.

New Public View Link

Clients who are currently utilizing TES's Public View feature will need to update the current link referenced on their websites. If the link you are using on your website begins with tes.collegesource.com/view/tes_view01.asp then it is still referencing the TES 3.0 site.  TES 4.0 public views begin with tes.collegesource.com/publicview/TES_publicview01.aspx. The TES 3.0 link will still function but please note any changes made to new CSS or additional data elements will not have an effect.

Updated CSS for Public View Branding

TES 4.0 uses bootstrap to help make the pages more responsive and we applied this same responsiveness to the Public View as well.  This means that there is a brand new CSS Template that can be used to apply Institutional branding to your public view.  TES administrators will most likely want to get the new custom CSS ready for when the links are updated on your site. Collegesource recommends updating the custom CSS field on Public View Management at or around the same time as the links get updated on your websites as both public views utilize a unique CSS format. 

Ability to Change the Name of Guides

In TES 4.0 users can rename the link for "guides" that appears in the public view.  This feature was added so that the link can be re-named to something that makes more sense for your users. Such as Transfer Pathways or Articulation Agreements.  To update this value enter the alternative text in the "Report Link Text:" field in Public View Management.

My List Feature Email Update

The email feature found in the My list page of the public view now allows a user to specify a contact email address that they are sending from.  This from email address then becomes the sender of the My List Email.  This allows for receiver to now be able to communicate with the sender directly from the first email.  All the courses from the users "My List" are also now attached as an excel attachment.  

For other information related to the Public View feature in TES, please see: Public View Management, Using the Public View, Customize your Public View Layout, Using CSS to Style Your Public View

Add Multiple Course to Equivalency Groups

In TES 3.0 users could only add courses to Equivalency Groups one at a time.  In TES 4.0 users can utilize check boxes to add multiple courses at once.

Why the change? In TES 3.0 users became frustrated when creating Equivalency Groups which required a lot of courses to be added.  Each time a user added a course, the page would need to be refreshed in order to display the change.  So if you needed to add 100 different courses to a Equivalency Group that showed a General Education Requirement, the group page would be refreshed 100 times.  This caused users to add duplicates, and get lost when adding large sets of courses.

How it works: In TES 4.0 a check box is located to the left of course equivalencies in the "FIND/ADD EQUIVALENCY TO GROUP:" section on the Edit EQ List page of Groups.  Users have the option off selecting all equivalencies or choosing a selection of equivalencies and hitting the "+Add" to add the selected courses to the Equivalency Group.  

For more information on Groups and Group Reports see: Groups and Group Reports

Cross Edition Equivalency Support

One of the major enhancements in TES 4.0 is the ability to create cross edition evaluation tasks and equivalencies.

What does cross edition mean? Cross edition refers to two our more courses from different catalog editions that need to be used to for an evaluation task or to build an equivalency.  These are typically used to help facilitate course numbering changes or departmental name/prefix changes.  For example, BIOL 101 was taken in the spring of 2016 and in the fall the school switched to a 4 digit numbering system.  When the lab was taken the following Fall the new course number was BIOL 1001L.  In previous versions of TES there was no way to create an evaluation task or set an equivalency to these two course.  In TES 4.0 users have the ability to switch both the send and receive school catalog editions.

Course Finder Changes

When performing an "Search All Data Sets" search in TES 4.0. users can select courses from different catalog years and create evaluation task or set an equivalency directly from the search results.  

Evaluation Tracker Changes

When using Evaluation Tracker users are now presented with a dropdown menu to allow them to change catalog years for both the send and receive institution when submitting a request and also when adding/selecting an equivalent course.    

Equivalency Manager Changes

When using Equivalency Manager users are now presented with a dropdown menu to allow them to change catalog years for both the send and receive institution when submitting adding or updating an equivalency.  This can be helpful if there were any changes in a course description at your institution. In previous versions of TES a user would have to end-date/delete the existing equivalency and create a new equivalency to reflect the update.

Removed Pop-ups When Navigating Between Silos in TES

This enhancement was resolved as part of the re-design in TES.

What Changed? In TES 3.0 and earlier users received a pop-up message when navigating to a different silo.  This added an additional click step when navigating TES.  In 4.0 we removed these pop-ups and tried to stream line the process of making it from Course Finder to either Equivalency Manager or Evaluation Tracker.