Create Equivalencies Using Several Courses from Different Departments
You can select courses from multiple departments on the sending side, the receiving side, or both sides of an equivalency. This can be done by changing the departments using the drop-down Department list and selecting the desired courses as you change the department. It can also be done using the ‘SHOW ALL COURSES’ item at the very bottom of the Department list. When using the SHOW ALL COURSES option, all the courses from the selected data set display; Up to ten (10) courses can be selected on either side for the equivalency.
- Open the Equivalency Manager to create your equivalency.
- Select the desired data sets for the transfer institution and the home institution.
- Select the department(s) for the multiple courses, or select SHOW ALL COURSES from the bottom of the Department list.
- Click the plus symbols for at least one (1), and up to ten (10) courses, on each side of the equivalency.
- Click the Preview button to preview your equivalency or to then route your equivalency proposal to an evaluator.
- You can then simply create the equivalency or route it out for evaluation using the Evaluation Tracker Workflowif you need the proposed equivalency evaluated.
- Add the EQUIVALENCY DETAIL information into the equivalency.
- Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.
- Effective dates “limit” an equivalency. When you set an effective begin date, the equivalency will be “inactive” for transfer courses earlier than the begin date. If you leave the begin date blank, the equivalency is considered “active” from the “beginning of time”.
- When you set an effective end date, the equivalency will be inactive for transfer courses following the end date. If you leave an end date blank, your equivalency is effectively active until the “end of time”.
Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry.
- Public View Hide?: (Optional) Checking this checkbox allows you to elect to remove this equivalent from the Public View. It will not be displayed on your website, even if you have enabled the Public View.1
- You might hide an equivalency for any number of reasons. For example, perhaps you have created the equivalency for a single student, maybe the academic department only assigns the equivalency to certain students after a case-by-case review, or any other number of reasons.
- Public Note: (Optional) Add any information that you would like to publicly display when this equivalency is viewed in the Public View and when authorized staff look at it.
- Private Note: (Optional) Add any information that you would like to be available to authorized staff only. These notes will be hidden from the Public View.
- Click the Create button to create the equivalency.
- Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.
Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry. 
- If you need to edit the equivalency, you will find it in the Equivalency Manager.
1 If your institution also subscribes to Transferology™, hiding this equivalency from the Public View will also mean that it will not display in Transferology.
NOTE: If you are not currently utilizing the Public View feature there is no need to hide all your equivalencies. Only hide the ones that you know you would not want anyone to see. If you later decide to enable the Public View, any equivalency that has been hidden will not show. All the others will display. It will also be hidden from the Equivalency Finder for staff that do not have the Equivalency Manager user right.
The Equivalency Batch Editor is also available to batch hide or batch reveal equivalencies in the Public View. For example, you may want to work on equivalencies with a particular institution, keeping them hidden until you are ready to display them. Create the equivalencies with the “Hide” box checked, and then use the Equivalency Batch Editor to reveal them all in one step.