Create Equivalencies To Advanced Placement (AP), College Level Examination Program (CLEP)

TES has catalogs of the courses and standardized exams offered by College Board (AP and CLEP), International Baccalaureate, Military Courses and Occupations as well as the Workforce Training Exams and Courses cataloged by the American Council on Education (ACE), DSST (formerly Dantes) exams, and Cambridge Assessment International Education (AICE). To create new equivalencies for these source courses and exams, use the Course Finder feature to search for the following:

• AP and CLEP – search for “College Board”, “The College Board”, “Collegeboard”, “AP/CLEP”, “AP”1, or “CLEP” in the INSTITUTION SEARCH field in the Course Finder feature:

• Click the arrow button to select the institution.

In this example, we will simulate that the student took the Introductory Psychology CLEP Exam in 2017:

• Select the desired data set and click the Select button to enter the data set.

• Select the department that you want to select courses from, and click the checkbox(es) for the course/exam that you want to create an equivalency for (both AP courses and CLEP exams are in the SELECT DEPARTMENT dropdown list, listed alphabetically).

• Click the View button to view the course/exam description.

• Click the puzzle piece icon to create equivalency (or the footprints icon to create an evaluation task in the Evaluation Tracker Workflow if you need approval).

• Select the data set from your institution that you want to build the equivalency to.
• Click the plus symbol button to add the target course(s) to the equivalency.

• Once you have all the course(s) for the target side of the equivalency selected, click the Preview button.

• Add the EQUIVALENCY DETAIL information into the equivalency.
  • Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.    
    • Effective dates “limit” an equivalency. When you set an effective begin date, the equivalency will be “inactive” for transfer courses earlier than the begin date. If you leave the begin date blank, the equivalency is considered “active” from the “beginning of time”.
    • When you set an effective end date, the equivalency will be inactive for transfer courses following the end date. If you leave an end date blank, your equivalency is effectively active until the “end of time”.
    • Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry.
  • Public View Hide?: (Optional) Checking this checkbox allows you to elect to remove this equivalent from the Public View. It will not be displayed on your website, even if you have enabled the Public View.2
    • You might hide an equivalency for any number of reasons. For example, perhaps you have created the equivalency for a single student, maybe the academic department only assigns the equivalency to certain students after a case-by-case review, or any other number of reasons.
  • Public Note: (Optional) Add any information that you would like to publicly display when this equivalency is viewed in the Public View and when authorized staff look at it.
  • Private Note: (Optional) Add any information that you would like to be available to authorized staff only. These notes will be hidden from the Public View.
  • Click the Createbutton to create the equivalency.

If you already have equivalencies defined for AP/CLEP course(s)/exam(s), you can use the Equivalency Manager to simply open the list of existing equivalencies you have defined for THE COLLEGE BOARD AP/CLEP, and use the +EQ Addbutton to add new equivalencies to the list.

• Use the MATCH menu to select the Equivalency Manager. Find THE COLLEGE BOARD AP/CLEP in the list of institutions that you have at least one defined equivalency with.

• Click the arrow button for THE COLLEGE BOARD AP/CLEP to view/manage the list of equivalencies that you have for AP courses and/or for CLEP exams.

• Click the +EQ Add button to begin the process to create a new equivalency.
• Select the desired catalogs (data sets).
• Select the desired departments and click the plus symbols for the transfer course(s) and the home course(s).

• Click the Preview button.

• Add the EQUIVALENCY DETAIL information into the equivalency.
  • Effective Date Range: (Optional) Add a date range for the equivalency (or leave these dates blank). The first year the course appeared in a catalog from the transfer school will be inserted as a default begin date. You can elect to remove the default date, if you don’t want it.
    • Effective dates “limit” an equivalency. When you set an effective begin date, the equivalency will be “inactive” for transfer courses earlier than the begin date. If you leave the begin date blank, the equivalency is considered “active” from the “beginning of time”.
    • When you set an effective end date, the equivalency will be inactive for transfer courses following the end date. If you leave an end date blank, your equivalency is effectively active until the “end of time”.
    • Most users choose an effective begin date based on one of three factors: a) the first year of accreditation (from whatever accreditation bodies you choose to recognize), b) the first year a course appeared in a catalog from the other school (look for the “version history” fields shown for each course), or c) the date the equivalency was created. We have chosen b) as the default value to try and save users some data entry.
  • Public View Hide?: (Optional) Checking this checkbox allows you to elect to remove this equivalent from the Public View. It will not be displayed on your website, even if you have enabled the Public View.2
    • You might hide an equivalency for any number of reasons. For example, perhaps you have created the equivalency for a single student, maybe the academic department only assigns the equivalency to certain students after a case-by-case review, or any other number of reasons.
  • Public Note: (Optional) Add any information that you would like to publicly display when this equivalency is viewed in the Public View and when authorized staff look at it.
  • Private Note: (Optional) Add any information that you would like to be available to authorized staff only. These notes will be hidden from the Public View.
  • Click the Createbutton to create the equivalency.

1 Searching for “AP” will certainly return COLLEGEBOARD AP/CLEP as one of the results, but it will also return any/all institution(s) that have “ap” as part of their name. Any of the other search suggestions provided will produce a much more refined list of results.

2 If your institution also subscribes to Transferology™, hiding these equivalencies from the Public View will also mean that they will not display in Transferology.

NOTE: If you are not currently utilizing the Public View feature there is no need to hide all your equivalencies. Only hide the ones that you know you would not want anyone to see. If you later decide to enable the Public View, any equivalency that has been hidden will not show. All the others will display. It will also hide it from the Equivalency Finder for staff that do not have the Equivalency Manager user right.

The Equivalency Batch Editor is also available to batch hide or batch reveal equivalencies in the Public View. For example, you may want to work on equivalencies with a particular institution, keeping them hidden until you are ready to display them. Create the equivalencies with the “Hide” box checked, and then use the Equivalency Batch Editor to reveal them all in one step.