How to Navigate through TES

To navigate throughout TES®, you will want to familiarize yourself with the menu. The top-level options are grouped into the actions Search, Track, Match, and Manage. Additionally, there are links for Support, Contacting Us, and Logging Out (an important thing to remember to do.) 

Any user with an active TES account will be able to see the noted menu. Users will only be able to view the features within the menu if they have the required user permissions. See User Rights and Permissions for more information about TES user rights.

Search

This is the section users spend the most time in, looking up course descriptions, catalogs, transcript keys, institution profile data, and equivalencies.

  • Course Finder
    • Allows you to quickly navigate the course description database and begin the process for building equivalencies by printing, emailing, or routing the courses for evaluation.
  • Equivalency Finder
    • The Equivalency Finder is a searchable, “view only” list of established equivalencies by your institution. It echoes the Public View and allows users without CREATE EQ rights to search through your account’s existing equivalencies.
  • Course List Report
    • Allows you to create a custom report containing any courses and course descriptions that you select. It can include courses from multiple institutions. An Equivalency Report (or EQ Audit) is a function of the Course List Report that utilizes course equivalency relationships created with the Equivalency Manager. It lists courses added to a Course List report, maps them to the data set you choose, and then generates a report.

Track

This feature allows you to route course descriptions and proposed equivalencies to faculty and staff for evaluation by creating Evaluation Tasks. The evaluation process is tracked and recorded. Notes can be added at each step. Whether or not you decide to store the results as an equivalency, the evaluation log tracks every action for future review.

  • My Evaluations
    • The My Evaluations queue contains all of the Evaluation Tasks assigned to you or that you created. 
  • All Open Evaluations
    • The All Open Evaluations queue will list every open/pending evaluation task for all TES users at your institution / in your account. 
  • All Closed Evaluations
    • Every closed evaluation task will be stored in the All Closed Evaluations queue.
  • Send Email Reminders
    • To avoid duplicating evaluation tasks, send e-mails to assigned users that have Open Evaluations for specific institutions, by the age of the outstanding task, or both.

Match

You must have CREATE EQ user rights to access most items under Match. This is where you manage and/or batch edit your equivalencies, run reports, add User Added Courses (courses not in our database), add course tags to your courses, and/or upload course outlines to your courses.

  • Equivalency Manager
    • Equivalency Manager allows you to create and manage course equivalency relationships between your course inventory and another institution. The equivalency relationships are shared between all members/users of your account and can be displayed on your website using the Public View function.
  • Equivalency Batch Editor
    • The Equivalency Batch Editor helps you identify and/or edit existing equivalencies in TES. You must store equivalencies in TES to take advantage of this tool. There are two basic features in the Equivalency Batch Editor: The Equivalency Search (EQ Search) and the Health Check reports.
  • Equivalency Explorer
    • There are five different reports in the Equivalency Explorer: Reciprocal, Course Title Match, Course Code Match, Course Tag Audit, and Course Change Explorer. The first four of these are helpful comparison reports to assist you in creating equivalencies. The last report compares two of an institution's catalogs, and tells you which courses have changed, or been dropped or added.
  • User Added Courses
    • The User Added Courses feature allows you to add Departments and Courses to your TES data set that do not already appear in TES.
  • Course Tags & Outlines
    • Course Tags are to be used when there are state approved codes corresponding to courses from the state’s institutions. Talk to the staff at CollegeSource if your state has codes that you would like to be added to TES®. Administrators have the rights to add these tags to courses from your institution
    • Outlines are PDF files that can be attached to your courses to show learning outcomes. These can be attached to your courses through your administrator.

Manage

This menu is for TES Administrators. You can add/edit users, set user rights, customize the Public View display, export a list of equivalencies, view usage statistics, etc.

  • User Preferences
    • Available to anyone with a TES account, users can change their password and set their default login page.
  • Dashboard
    • An overview of your TES account that includes where equivalencies are distributed, User and Account Activity, My Tasks, and New catalogs for schools to which your institution already has established equivalencies.
  • Usage Statistics
    • Have you ever been asked to justify the expense of a TES subscription? Have you ever wanted to see how much TES usage increased on your campus after delivering a training session? Have you ever wanted to see your equivalencies as a snapshot on a map? Have you ever wanted to see how many things are being looked at in TES? The Usage Statistics in TES will allow you to do all of those things. You need to have the TES ADMINISTRATOR user right to view the Usage Statistics.
  • Evaluation Tracker
    • Allows TES Administrators to set default options for the Evaluation Tracker Workflow.
  • Public View Management
    • The Public View will publish all of your un-hidden equivalencies, Groups, and Group Reports. Any equivalencies or reports displayed in the Public View will automatically update with any changes in the underlying TES database, making it a very flexible and efficient way to publish your equivalencies, Transfer Guides, articulation agreements, etc.
  • User Management
    • The area where TES Administrators add, update, de-activate, and re-activate new users, including setting user rights.
  • Export Options
    • TES Administrators can extract equivalencies to a .txt or XML file of selected equivalencies using various filter options.
  • Switch Account
    • Available to anyone with a TES account upon request (Contact Us), users can switch to another user's view of TES. The same user rights set up under the home account apply to this additional account view.